1. Eligibility

1.1 All information detailing how to enter this competition forms part of these terms and conditions. It is a condition of entry that all rules are accepted as final and that the nominee/applicant agrees to abide by these rules. Submission of an entry will be taken to mean acceptance of these terms and conditions

1.2 This competition is open to industry professionals, leaders, companies, post-secondary individuals, all of whom are 18 years of age or older and are interested in continuing and/or pursuing a career within the STEM sectors.

Youth Program Applicants for Innovation of the Year may enter on their own or as a team of 2, 3 or 4 individuals.

1.3 Where an entrant is a team, the team must nominate a team leader and at the time of entry must identify the name and contact details of (a) the nominated team leader and (b) a deputy team leader as a reserve in the event (a) leaves the team or is for any reason unavailable.

1.4 Employees of the competition’s sponsors, their agents or anyone else professionally associated with the competition are not eligible to enter.

2. Categories

2.1 The award nomination and application process will be announced in Fall 2018.

3. How to Enter

3.1 Each nomination &/or application will require (full and truthful) completion of an electronically submitted questionnaire.

3.2  All entries are to be submitted electronically through the submission options outlined on the STEM Spotlight Awards website at www.stemspotlightawards.ca.

3.3 Submissions must relate to the posed questions in the questionnaire only.

3.4 Entries must be in English.

3.5 An application in the Youth Program Awards must be the original work of the entrant submitting it.

3.6 Entries must be received by the closing date, to be announced in Fall 2018.

3.7 An Youth Program applicant may apply to each award only once. Once submitted, the applicant cannot accept any changes to any part of an entry.

3.8 Late, illegible, incomplete, defaced or corrupt entries will not be accepted. No responsibility can be accepted for lost entries and proof of transmission or posting will not be accepted as proof of receipt. Entries must not be sent through agencies or third parties.

4. Copyright & Intellectual Property

4.1 It is the responsibility of each applicant to obtain their own legal advice in relation to copyright, patent, design and any other intellectual properties rights relating to their application and its submission to the competition.

4.2 It is the responsibility of each applicant to ensure that their application does not infringe upon the copyright or intellectual property rights of any third party or any laws.

4.3 Copyright and all other intellectual property rights in all entries submitted for this competition remains with the respective entrants or their college, as applicable. However, each entrant and college grants a worldwide, irrevocable, perpetual licence to the STEM Spotlight Awards and its group companies and the Competition’s Sponsors to feature any or all of the submitted entries in any of their publications, their websites and/or in any promotional material connected to this competition. Entrants and colleges will not receive remittance for such publication, though their work will be credited.

4.4 Entrants are on notice that:

  1. The competition procedure is not confidential;
  2. Making the application and/or nomination in the competition process may preclude the entrant from applying for patent or other intellectual property right protection for the entrant’s proposal thereby disclosed; and
  3. STEM Spotlight Awards and its group companies and the Awards’ Sponsors accept no responsibility for protecting the entrant’s proposal from disclosure, copying or infringement.

5. Judging Process

5.1 The decision of the judges will be at their sole discretion; be final; and no correspondence will be entered into.

6. Judges

6.1 Submissions will be reviewed by a panel of three expert, independent judges

7. Prizes

7.1 The Industry Award winners will be recognized via media outlets and given an online badge for placement and use where necessary. The Youth Program Award winners will entrants will win a cash prize, which will be in the form of a cheque made payable to the winning entrant.

7.2 Where the winning entrant is a team, the cheque will be made payable either to the nominated team leader, receipt by whom shall discharge the obligation to pay the prize money. The recipient of the prize money shall have sole responsibility for distributing the prize money amongst the team in such proportions as the team shall determine and no responsibility shall attach to the Promoter or the Competition Sponsors for its distribution.

8. General

8.1. The Promoter reserves the right to refuse to accept any entry which in its opinion does not comply with these terms and conditions or which contravenes the spirit of the Competition.

8.2 The Promoter further reserves the right to cancel any category or the Competition itself where, in its sole opinion, the calibre or quantity of entries is insufficient.

8.3 The Promoters decision in all Competition-related matters shall be final.

8.4 The overall winner and category winners will be required to take part in reasonable publicity on behalf of the Promoter and/or the Award Sponsors.

8.5 The prizes as described are available on the date of publication. All prizes are non-transferable and there are no cash alternatives.

8.6 Events may occur that render the Competition itself or the awarding of the prizes impossible due to reasons beyond the control of the Promoter and accordingly the Promoter may at its absolute discretion vary, amend or waive the Competition’s rules and the nominee/applicant agrees that no liability shall attach to the Promoter as a result thereof.

8.7 The Promoter reserves the right to contact any applicant to communicate matters regarding the Competition where it deems reasonable to do so.

Promoter STEM Spotlight Awards. 1498 West 5th Avenue, Vancouver BC.